Bike to Work Scheme for HSE employees: Everything you need to know

So you’ve decided to bite the bullet and get fitter and healthier this year. You’ve decided that you’re going to do it by combining your commute and your exercise by cycling to work. You’ve probably heard that you can save money on the cost of your bike by availing of the Bike to Work Scheme but you’re not sure how it works, how much you actually save or how to go about it.

If you are a department of HSE employee then we have put together this article covering all of the most important points and most frequently asked questions about the cycle to work scheme.

Chasing Kona book available

From smoker to back of the pack triathlete to the Ironman World Championships.

Read about how I overcame all of the odds and discovered what it would take to get to the Ironman World Championships – my eBook is now available to buy as an eBook on Amazon UK, Amazon US, Barnes & Noble, and iTunes

It is also available as a paperback at Wheelworx.

There are only a couple of things you need to get your application rolling. These are

  1. An invoice or a quote from the bike shop of your choice. Of course Wheelworx is the best…
  2. The official HSE Bike To Work Scheme official form.

There are specific forms for each region around the country. All of which are simply found in the link above.

And that’s it. There’s nothing more difficult that that. Obviously you need to choose the correct bike and accessories but a good bike shop will help you with this.

It’s important that you only use and send in the HSE Bike To Work Scheme official form with your invoice. There are several forms online that claim to be the official form required but these are brokers and using these forms will delay the process and may add in extra cost as they charge a commission.

HSE Bike To Work Scheme official form 


commuter1.JPEG

Do I have to pay for the bike up front and claim the cost back through the scheme?

No your employer pays the cost of the bike and qualifying accessories up to €1000 and it is deducted from your wages weekly, fortnightly or monthly. You have no up front cost.

How much money can I save on the cost of my bike using the Government Cycle to Work scheme?


commuter2.jpg

How much does the bike to work scheme actually cost me?

Example 1 €500 purchase

If you were to buy a bike that cost €400 and qualifying accessories for €100 on the cycle to work scheme it could cost you as little as €250 if you are on the higher rate of tax. If you are on the lower rate of tax then the cost would be approximately €340.

Savings at the higher rate of tax on a €500 purchase

  • Total cost €500
  • Savings at the higher rate of tax €250
  • Actual cost to the employee €250

Savings at the lower rate of tax on a €500 purchase

  • Total cost €500
  • Approximate savings at the higher rate of tax €160
  • Actual cost to the employee €340

This amount is then deducted from your wages either weekly, monthly or in one repayment. The bike might cost as little as €4.70 weekly if your deductions are done over 12 months. This will be dependent on how your employer operates the scheme for their employees.

Every question you have about the bike to work scheme answered


commuter trek black and white

Example 3 €700 total purchase

If you were to buy a bike and qualifying accessories on the cycle to work scheme up to €700 and had your repayments over the maximum 12 months then the cost could be as little as €6.59 a week at the higher rate of tax or €9.28 on the lower rate.

Savings at the higher rate of tax on a €700 purchase

  • Total cost €700
  • Savings at the higher rate of tax €350
  • Actual cost to the employee €350

Savings at the lower rate of tax on a €700 purchase

  • Total cost €700
  • Approximate savings at the higher rate of tax €210
  • Actual cost to the employee €490

What type of bike do I need for a 15 kilometre commute?


Example 3 €1000 total purchase

Even if you were to spend the maximum €1000 on a bike and accessories then it could work out at approximately €9.40 a week on the higher rate of tax or approx €13.26 for someone on the lower rate.

Savings at the higher rate of tax on a €1000 purchase

  • Total cost €1000
  • Savings at the higher rate of tax €500
  • Actual cost to the employee €500

Savings at the lower rate of tax on a €1000 purchase

  • Total cost €1000
  • Approximate savings at the higher rate of tax €300
  • Actual cost to the employee €700

2018 Trek FX Disc Hybrid commuter bike range


 

Where do I send my application to?

Dublin North East: Joanne Donnelly, Health Promotion Department, HSE Dublin North East, St Brigid’s Complex, Kells Rd, Ardee Co Louth.

South Dublin/Kildare/West Wicklow employees: Michelle Kelch, Cycle to Work Scheme, HSE Dublin Mid Leinster, Civic Offices, Main Street, Bray, Co. Wicklow.

Longford/Westmeath/Laois/Offaly employees: Tracy Downes on 057 93 59832 or tracy.downes@hse.ie for further information.

HSE Corporate & HBS, former Shared Services Employees: David Armstrong, Cycle to Work Scheme, HR Services Eastern Region, 1st Floor, 20-23 Merchants Quay, Dublin 8.

Cork/Kerry employee: Refer to Therese.McCarthy1@hse.ie or ring 021 492 3638

South East employees: Refer to deirdre.walsh8@hse.ie or 056 778 4145

Galway, Roscommon, Mayo employees: HSE West, Finance Department, Merlin Park, Galway.

Sligo, Leitrim and Donegal employees: Kevin Little – Email:  kevin.little@hse.ie  Tel:071 9820434    Fax: 071 9820423

 

 

What is a hybrid bike? 


What do I need to send in with it?

All you need to send in with your application form is an invoice from the bike shop you have chosen. If you are buying from ourselves at Wheelworx we can email out your invoice or you can drop in to pick your bike, accessories and collect it while you are in. You can call us on 00353 1 6201000 or email info@wheelworx.ie

How much does it actually cost to buy a bike on the Cycle to Work scheme?


  • For details of how the cycle to work scheme works click here
  • For a guide on how much you can save click here
  • For a calculator on how much you can save on your bike purchase click here
  • You can also buy qualifying cycle accessories on the scheme, for details of what’s allowed click here
  • For a list of all posts on the cycle to work scheme click here
  • If you would like to talk to us about how we can help you set up the scheme in your workplace you can contact us at info@wheelworx.ie or on 00353 1 6201000

Chasing Kona book available

From smoker to back of the pack triathlete to the Ironman World Championships.

Read about how I overcame all of the odds and discovered what it would take to get to the Ironman World Championships – my eBook is now available to buy as an eBook on Amazon UK, Amazon US, Barnes & Noble, and iTunes

It is also available as a paperback at Wheelworx.

Social media & sharing icons powered by UltimatelySocial